CareTeams™ covers every stage — from recruiting and onboarding through biometric verification, compliance, clinician engagement, demand forecasting, and dynamic AI orchestration. Purpose-built for healthcare. Not adapted from anywhere else. Powered by CARI™.
PLATFORM OVERVIEW
The complete clinical
workforce lifecycle.
One platform.
the careteams lifecycle - from first contact to final reconciliation
01
Recruit & OnBoard
SMS- &
Mobile-first
02
Verify™
Biometric proof
of presence
03
Comply
AI Compliance Shield™
04
Engage
Mobilize™
clinician app
05
Predict
AI demand forecasting
Schedule
06
Advanced Scheduling
07
Orchestrate™
Dynamic clinical deployment
08
Reward
Instant pay + recognition
THREE THINGS THAT MAKE CARETEAMS DIFFERENT FROM EVERY OTHER PLATFORM
Engage.
CLINICIAN
EXPERIENCE & RETENTION
Most platforms manage clinicians. CareTeams moves them. Through Mobilize™ — our mobile-first clinician app — every nurse, CNA, and allied health professional has a single hub to own their schedule, update credentials, choose assignments, and receive recognition tied to behaviors that matter. Motivation Science drives the rewards engine. Instant shift-end pay, powered by One10 techniques and blockchain infrastructure, pays every clinician the moment their shift ends. The result is a workforce that chooses to stay — not one that's managed into compliance.
Predict.
DEMAND-DRIVEN STAFFING INTELLIGENCE
Best-of-breed scheduling tools optimize last week's schedule. CareTeams optimizes what's happening right now. In healthcare, the past does not predict the future — patient demand does. Our AI forecasts staffing needs based on real-time census, acuity, and case volume. Load balancing continuously adjusts deployment throughout the day — not just at the start of the week. Gen BI dashboards give operational leaders instant visibility into the metrics that drive decisions. The result: labor that aligns with actual need, not inertia.
Orchestrate
DYNAMIC CLINICAL LABOR COMMAND AND CONTROL
Scheduling is a moment in time. Orchestration is continuous. CareTeams dynamically deploys the right clinician to the right place at the right time — skills, credentials, preferences, union rules, and real-time demand all weighed simultaneously, automatically, at scale. GigPool™ tiering manages full-time, PRN, agency, and alumni staff in a single system with programmatic rules that govern who gets the shift and in what order. VitalTasks™ assigns and tracks in-shift tasks in real time.
The result: a distributed clinical workforce operating with the precision of a digital enterprise.
Meet CARI™ - CareTeams Agentic AI Engine
CARI is the intelligence layer that runs beneath every capability in the CareTeams platform. She curates experiences for leaders and clinicians, builds rules and configurations, generates dashboards and reports, monitors compliance, identifies engagement gaps, and orchestrates labor in real time. She's not a chatbot.
She's not a scheduling tool with an AI badge. She is a purpose-built agentic AI engine designed for the specific complexity of clinical workforce management — and she gets smarter with every client and every shift.
Knowledgebase
Healthcare-specific data and clinical context grounding every CARI decision.
Context Engine
Understands facility, role, shift, and census before acting.
Rules Engine
Enforces CBAs, overtime, credentialing, and custom business logic automatically.
CareScript™ Configuration Engine
Proprietary scripting language for custom integrations, features and rules —
upgrade-safe.
Gen BI Engine
Dashboards, reports, and trends on demand, in the format leaders need.
Orchestrator™
Turns demand signals into deployment decisions — continuously, at scale.
How does it work? "HEY CARI ..."
TO CARI FROM LEADERS —
"How many of my team will go into overtime today?"
"Are my units fully staffed next week?"
"Create a slide showing tardiness trends for my leadership meeting."
TO LEADERS FROM CARI —
It's Jorge's birthday today. Would you like me to send him a message?
Three nurses have credentials expiring this month. Do you want me to schedule time for them to focus on this?
TO CARI FROM CLINICIANS —
"Do you have any shifts for me next week?"
"Can you send me a copy of my paycheck from last month?"
"What is our vacation policy? How many days do I have left?"
TO CLINICIANS FROM CARI —
Irene, census is high in the ICU — you've been reassigned there. We all really appreciate you helping with this today.
Your CA ICU License expires in two weeks. 🎉 Happy Birthday — $25 added to your account!
TO LEADERS FROM CARI —
It's Jorge's birthday today. Would you like me to send him a message?
Three nurses have credentials expiring this month. Do you want me to schedule time for them to focus on this?
TO CLINICIANS FROM CARI —
Irene, census is high in the ICU — you've been reassigned there. We all really appreciate you helping with this today.
Your CA ICU License expires in two weeks. 🎉 Happy Birthday — $25 added to your account!
BUILT DIFFERENTLY - FOR THE REALITIES OF CLINICAL CARE
Offline capable. Anywhere.
Our proprietary Verify™ biometric clock-ins work without connectivity — in hospital basements, rural facilities, or anywhere signal is limited. Everything syncs automatically when reconnected. No missed punches, no paper backup, no gaps in the audit trail.
Compliance by design.
CareTeams enforces union rules, credentialing requirements, overtime limits, rest breaks, and meal periods automatically, in the flow of scheduling — not bolted on after the fact. Compliance is built into every shift before it's built.
One workforce. One system.
Full-time, PRN, agency, travel, and alumni staff are all managed in a single platform with GigPool™ programmatic tiering — clearly defined rules for who gets the shift, in what order, at what cost. No duplicate systems, no gaps in coverage.
Text-first recruiting and onboarding.
95% of texts are read within 3 minutes. CareTeams starts the recruiting and onboarding process with a single text — candidates scan and begin their application immediately, entirely from their phone.Fast, mobile-first, and multilingual.
CareScript™ - configure anything.
With CARI.
Our proprietary scripting language lets CareTeams' and client teams build custom integrations, complex CBA rules, cost allocations, and dashboards inside the platform — without breaking the upgrade path or requiring a developer. And since CARI knows it well, you write the requirements, she writes and tests the code.
Verified, audit-ready labor data.
Every hour worked is biometrically verified, timestamped, and tied to a specific clinician, location, role, and cost center. Your audit trail is complete before the shift ends — not reconstructed weeks later from paper logs and memory.
Physical AI - any device, any environment.
CareTeams captures workforce data across any device — smartphones, kiosks, and wearables — with IoT and sensor data integrated directly into labor records. Whether clinicians are clocking in from a shared kiosk in a nursing home, a mobile phone in a home health setting, or a wearable device in a high-acuity unit, every interaction is verified, timestamped, and audit-ready. The platform adapts to the environment, not the other way around.
Multilingual and mobile-first. No passwords, no friction.
CareTeams is designed for the actual demographics of the clinical workforce — multilingual support, no required email address, no passwords, no training curve. A new clinician can complete onboarding entirely from their phone in minutes, in their preferred language. Built for the people doing the work, not the people managing the software.
Data, Security & Integrations
HIPAA-compliant infrastructure
Hosted on AWS HIPAA-compliant cloud infrastructure with a 3-tier web-services architecture. Role-based access control (RBAC) from the ground up. Mongo and S3 databases for high availability and resilience.
Enterprise-grade integrations
Connects with Workday, ADP, EPIC, and major EMR, HCM / HRIS, and payroll systems. Our CareREST™ API enables secure data exchange with any partner system. Payroll prep and export built in.
Compatible with any cloud
Built on modern design principles, engineered for seamless deployment across any cloud infrastructure. Scalable architecture that grows with your organization across facilities, settings, and staff types.
trusted by healthcare organizations
"We turned compliance into a strategic advantage — cutting costs, preventing closures, and strengthening accountability. And we're just getting started."
CEO, Atlas Surgery Centers
50%
100%
Zero
Reduction in administrative burden
Joint Commission compliance confidence
Facility closures since deployment