Biometric Time & Attendance

Verify™ is CareTeams' proprietary biometric identity engine — replacing badge swipes, paper logs, and shared PINs with mobile facial recognition, GPS geofencing, and tamper-proof proof of presence for every clinician on every shift. The foundation layer everything else depends on. Online or offline. Any device. Every clinical environment.

VERIFY™ - BIOMETRIC TIME & ATTENDANCE

Take a selfie.
You're ready to work.

74%

of U.S. employers experience payroll losses
from buddy punching

American Payroll Association

$400B

estimated annual cost of time fraud
across U.S. employers

American Payroll Association

3-5%

reduction in total labor costs when buddy
punching is eliminated

CareTeams customer data

HOW IT WORKS - FOUR STEPS, UNDER TWO MINUTES

Download the app

Any iOS or Android device becomes a biometric time clock. No hardware to install. No badges to issue.

Take a selfie

Facial geometry and liveness detection confirm identity. No photo spoofing. No shared logins. The right person, confirmed.

Geofence confirms location

GPS geofencing verifies the clinician is at the correct facility, unit, or job site at clock-in — and throughout the shift via breadcrumbing.

Audit Trail Built Instantly

Every clock-in is timestamped, biometrically verified, and tied to a specific clinician, role, and location — automatically, in real time.

How does Verify™ Time and Attendance compare to other approaches?

View full comparison — click to open

CORE CAPABILITIES

Facial Geometry Recognition

Verify™ maps facial geometry — not just a photo match — to confirm identity with precision. Liveness detection prevents spoofing using still photos or recordings. Every clock-in is a verified, living confirmation of who is present.

GPS Geofencing & Breadcrumbing

Geofencing confirms the clinician is at the right location at clock-in. Breadcrumbing tracks location across the shift — providing a continuous record of where each person was during their assigned hours. Particularly valuable in home health and multi-site settings.

Offline Capability -
Works Anywhere. All the time.

The entire punch sequence — facial recognition, geofencing, job assignment, punch questions — functions fully offline. Background sync technology ensures every record is captured and synced automatically when connectivity is restored. Hospital basements, rural facilities, anywhere.

Device-Agnostic Deployment

Any iOS or Android device becomes a personal time clock. Shared kiosks support multi-employee clock-in at centralized locations. Wearable device integration supports hands-free environments. The platform adapts to your facility's infrastructure — not the other way around.

Punch Questions & Attestation

Custom punch questions can be configured before clock-in, before clock-out, or once per day — injury reporting, pre-shift screening, break attestation, shift-end sign-off. Every response is captured, timestamped, and tied to the verified clinician's record.

Exception Management

Any clock-in that falls outside configured biometric, geolocation, or job-costing thresholds is automatically flagged for supervisor review. Exceptions surface in the dashboard with full context — reducing administrative burden while ensuring nothing slips through.

Multi-Location & Hierarchy Support

From a single facility to a multi-site health system, Verify™ handles complex organizational hierarchies, job assignments, and punch permissions at every level. Each location, unit, and role can be configured with its own rules, supervisor assignments, and compliance requirements.

Payroll-Ready Export & Integration

Every verified shift record flows directly into payroll preparation — formatted for ADP, Workday, and major payroll systems. Custom export configurations ensure the right data reaches the right system in the right format, every pay period, without manual intervention.

WHY PROOF OF PRESENCE MATTERS SPECIFICALLY IN HEALTHCARE

In most industries, time fraud is a payroll problem. In healthcare, it's a patient safety problem, a compliance problem, and a legal problem simultaneously. Verify™ was built with the specific clinical stakes in mind.

CMS Surveys & Payroll-Based Journal

Long-term care facilities must document every hour worked by every staff member on every shift for PBJ reporting. Paper logs and badge swipes don't meet the standard. Verify™ builds PBJ-ready records automatically — no reconstruction, no exposure.

Accreditation Reviews

When an accreditation reviewer asks who was on the floor at 8:14am on a specific date, a spreadsheet won't protect you. Verify™ provides an instant, tamper-proof answer — the right clinician, the right location, the right time, backed by biometric confirmation.

Legal & Compliance Scrutiny

In the event of a patient safety incident, billing dispute, or labor action, your attendance records will be examined. Biometrically verified, timestamped records are legally defensible in a way that paper logs and shared logins simply are not.

Strike & Agency Staffing Events

During a labor disruption, your facility fills with clinicians you've never worked with before. Verify™ onboards each replacement clinician biometrically in under 2 minutes — identity confirmed, location confirmed, credentials verifiedbefore they reach the unit.

Five-Star Quality Rating

For SNFs and LTC facilities, Five-Star ratings depend partly on staffing documentation. Gaps in attendance records affect survey outcomes, which affect star ratings, which affect census.Verify™ eliminates the documentation gap entirely.

Home Health & Rural Settings

Clinicians visiting patients at home or working in low-connectivity rural environments need a verification system that works without reliable signal. Verify™ offline capability ensures no visit goes undocumented— regardless of where care is delivered.

CONFIGURATION - BUILT FOR SIMPLE OR COMPLEX, ANY SCALE.

Verify™ is built for both the simple and the complex — from a 5-person surgery center to a multi-site health system with thousands of clinicians and intricate pay rules. Every scenario is configurable.

Overtime Rules

Standard 40-hour weekly overtime, California overtime, and custom overtime rules — all configurable by facility, role, and pay group. Union-specific overtime rules supported via CareScript™.

Pay Groups & Pay Types

Define pay groups by pay calendar, overtime rules, and accrual settings. Configure regular, differential, and special pay types with custom pay class rates and bill rates per role.

Punch Permissions

Granular, hierarchy-based punch permissions ensure every clinician can only clock into the roles, units, and locations they're authorized for — enforcing credential and scheduling compliance automatically.

Job & Shift Management

Complex job assignments with facility, unit, specialty, phase, schedule, and supervisor — all configurable. Shift templates with pre-qualification requirements narrow exactly who receives shift broadcasts.

Roles & Permissions

Hierarchy-based user roles — payroll manager, field supervisor, unit manager, district administrator — each with precisely defined permissions for timecard review, approval, and payroll preparation.

Custom Payroll Export

Each payroll configuration is unique. Verify™ supports custom export formats for ADP, Workday, and any payroll system — formatted exactly as your payroll processor requires, every period.

PAYROLL PREPARATION - ACCURATE, AUDITABLE, EFFICIENT

The ultimate goal of any time system is to correctly categorize every hour for every clinician and pay them accurately and on time. Verify™ makes that process simple without sacrificing the complexity needed for accurate job-costing and compliance documentation.

Real-time dashboard — who is working, who is approaching overtime, and where your coverage stands at a glance

Timecard management — centralized review, approval, and correction of time entries by supervisors in real time

Employee self-service approval — clinicians review and sign off on their own timecards with digital signature attestation

Prior period adjustments — any authorized user can correct past timecard records with the original preserved for audit purposes

Expense management — money and hourly expenses captured alongside time data for complete shift-level cost visibility

Best-practice payroll workflow — section-by-section lock, close, and export process ensures fraud-free data reaches payroll every period

See Verify™ in your clinical environment.

No generic demo. A focused conversation about your specific time tracking challenges, your compliance obligations, and what proof of presence should look like at your facility.

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